MOKA PRIVACY POLICY GDPR Compliant

1. Introduction information

MOKA – Meet Over Culture and Arts ASBL (hereinafter MOKA) with its registered seat in Brussels warrants the security of data, including the personal data of visitors to the mokaculture.org website. The information provided below warrants the confidentiality of personal data and their due use.

MOKA protects data in accordance with the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 and other regulations applicable to the protection of personal data. 

2. Controller

The controller of your personal data is MOKA – Meet Over Culture and Arts, ASBL based in Belgium. Address: Rue d’Edimbourg, 26, 1050, Ixelles.

Company number 0750.459.603. Email: info@mokaculture.org

3. What data do we collect?

We collect personal identification information voluntarily provided by the user:

• Name and surname

• Email address

• Professional position

• Phone contact

4. How do we collect your data?

You directly provide our company with the data we collect. Data are collected when you:

• Register online to a newsletter or to membership

• Voluntarily write or provide feedback on any of our message boards or via email

• Use or view our website via your browser’s cookies

The data processing for the purpose of contacting us takes place under Art. 6 (1), sentence 1, point (a) of the GDPR on the basis of your voluntarily given consent.

5. How will we use our data?

We collect your data in order to:

• Keep you updated regarding our activities, disseminating such information via email or via personal contacts provided (phone, messaging apps)

• Pursue statutory activities

• Perform analyses and assessing the effectiveness of our activities

• Gather donations for our statutory activities

Comply with obligations imposed upon us by the law, e.g. tax law, courts of law, tax authorities.

6. How do we store your data?

The collected data are stored for a period of time not exceeding the achievement of the purposes for which they are processed and, in any case, in compliance with the deadlines set by law.

7. What are your data protection rights?

Once you have provided us your data, either actively or automatically, you will have the right to:

• request access to the personal data we have from you;

• request a rectification, erasure, restriction of processing of your personal data, unless there is any legal objection;

• object to processing;

• withdraw your consent granted to us;

• data portability (meaning to request your data to be transferred to another organisation in machine readable standard format);

• file a complaint with a supervisory authority.

If you would like to exercise any of these rights please write to us at info@mokaculture.org. If you make a request to us, we have one month to respond to you, as per Art. 12(3) of the GDPR. This one-month deadline may be exceptionally exceeded in reasoned cases. We can respond to you in writing, electronically or verbally as per  Art. 12(1) sentences 2 and 3 of the GDPR. As a rule, the information has to be provided free of charge. If, in addition, further copies are requested, we reserve the right to request a reasonable payment which reflects administrative costs. We also reserve the right to refuse a data request to the right of access if it is unjustified or excessive.

8. Cookies

We use cookies on our website. Cookies are small files that your browser automatically generates that are stored on your terminal device (laptop, tablet, smartphone or similar) when you visit our website. Cookies are not harmful to your terminal device and contain no viruses, Trojan horses, or other malware.

The cookie contains information about the specific terminal device in use. However, this does not mean that we directly gain knowledge of your identity through cookies.

The purpose of cookies is, on the one hand, to make your use of our product offerings more pleasant. We use so-called session cookies to detect whether you have previously visited individual pages on our website.

The data processed by cookies are necessary for the indicated purposes of our legitimate interests or those of third parties under Art. 6 (1), sentence 1, point (f) of the GDPR.

Most browsers accept cookies automatically. However, you can configure your browser not to retain cookies on your computer or to always have a prompt appear before a new cookie is stored. Fully deactivating cookies could, however, mean that you are unable to use all of our website’s functions.

9. Disclosure of data

Your personal data are not transmitted to third parties for any purposes other than those specified in the following.

We disclose your personal data to third parties only if:

• you have granted your express consent to that under Art. 6 (1), sentence 1, point (a) of the GDPR,

• the disclosure is necessary under Art. 6 (1), sentence 1, point (f) of the GDPR for the establishment, exercise or defence of legal claims and there is no reason to consider that you have an overriding legitimate interest in the nondisclosure of your data,

• there is a legal obligation to disclose under Art. 6 (1), sentence 1, point (c) of the GDPR, and disclosure is permitted by law and necessary for the execution of contractual relations with you under Art. 6 (1), sentence 1, point (b) of the GDPR.

Your data will be accessible only to MOKA’s staff and contractors and used within the network with trusted partners only specifically for the purposes of managing our activities, providing you with the services and running the platforms that you register for.

10. Changes to the Personal Data Protection Policy

MOKA with its registered seat in Brussels reserves the right to change and update its Privacy Policy at any time. Whenever changes are made, we will publish the new version of our Privacy Policy on the organisation’s website.